Workspaces: No Company Too Small

In terms of their power to redefine the computing experience alone, workspaces bring with them a wide range of different benefits that cannot be ignored. Chief among them is the fact that they allow you to move away from the natural limitations of hardware into an era where any app can run on any machine, no exceptions.

Many people believe that workspaces can currently only be enjoyed by large companies with even larger IT budgets, but this is absolutely not the case. In truth, there is no company too small for workspaces for a number of compelling reasons.

Workspaces: A Great Fit for Smaller Companies

One of the major reasons why workspaces are a great option for smaller companies, in particular, is because they’re naturally more cost-effective than on-premise hardware. As IT environments get larger, you’re naturally dealing with a greater degree of complexity. This requires more service, more management, etc. With workspaces, you have none of these issues and get state-of-the-art technology in a sleek and sophisticated package.

They Shatter the Traditional Model

In many ways, larger businesses actually make more sense in terms of the traditional model of computing. Under the traditional model, companies have to purchase hardware and then replace it within 24 to 36 months. It’s a never-ending cycle of hardware replacement that requires a tremendous amount of money (and represents a major burden to small business owners in particular).

You’re also dealing with a never-ending performance lifecycle as well. One-year-old hardware isn’t as good as brand new hardware, requiring unending updates of software onto a platform that wasn’t designed to run newer versions of apps and programs in the first place. This causes the user experience to suffer, creating an environment that just gets worse and worse instead of getting better.

Workspaces, on the other hand, eliminate all of these concerns. You get a system that does exactly what you need when you need it from any location and you don’t have to worry about investing an additional dime into hardware as a result.

The Beauty of Workspaces is in Their Consistency

Finally, one of the reasons why workspaces are terrific for small businesses, in particular, is because they offer a consistent, predictable experience for all users at all times. The back end hardware that you’re dealing with is so powerful that your end users will see almost no difference between this new model and the traditional model.

From their perspective, nothing has changed. They can still do exactly what they need to on a daily basis, only now they can do it better than ever. From your perspective as a small business owner, everything has changed – for the better and for all time.

In the end, there is truly no company that is too small for the benefits that only workspaces can bring to the table. It’s such a powerful advancement that levels the technological playing field that we’re quickly moving towards an era where this is the only option. Small business owners around the world agree that this is very much a good thing.

Key Takeaways

  • There is truly no company that is so small that it couldn’t benefit from workspaces.
  • Workspaces will quickly not just eclipse the traditional model of computing, but replace it entirely.
  • End users see almost no differences between a workspace and a traditional computing model.

Desktop as a Service

3 Things to Know Before Implementing a Workspace

In the world of business technology, productivity is king. Any step required to allow your employees to do more with less, to work smarter not harder, and to be productive anytime and anyplace is a step you need to take.

This is a large part of the reason why workspaces are so popular these days – they let you do all this and more on your own terms. Before you make the move towards implementing a workspace in your own environment, however, there are a few key things you’ll want to keep in mind.

Implementing a Workspace: They’re No Longer a Recommendation

The most important thing you should know before implementing a workspace is that they are not some passing fad. They are not today’s “next big thing” that will be gone tomorrow. They are here to stay and they are the future of computing. The essential thing to do right now is to deploy them to an environment that is extremely reliable after partnering with a large company that has both been around and that will stay around.

Remember that in this regard, bigger is better. You need to pick a service provider that you know isn’t going to fail – like AWS, Azure and more. When the stakes are this high, quality is more important than cost.

It’s Not an “All Or Nothing” Proposition

The second most important thing to understand about implementing a workspace is that you’re not talking about an “all or nothing” situation. You can deploy hybrid models if your current needs and future goals dictate that you should. It isn’t going to be a perfect fit for everyone, but not everyone is a perfect fit for the shape things have taken right now.

Consider the cloud deployment of a medical practice to be just one example. An EHR system will likely be fine for day-to-day operations, but radiological images will likely be difficult to get into the platform as-is. These images will likely need to load at the time of creation to be used immediately, but this isn’t necessarily feasible right now. A hybrid model would do well in this type of situation.

Forget “Cookie Cutter”

Another key factor to keep in mind when implementing a workspace is that you’re not purchasing a product – you’re purchasing a service. As a result, you’re not looking for a “one size fits all” solution because there isn’t one – or at least, there shouldn’t be. You need to partner with someone who can understand your business first, design solutions second.

The Future Starts Now

Finally, it’s essential for you to understand that when you’re talking about a shift as dramatic as workspaces, your workflow may change. There is going to be some level of architecture required. You may have to change your business processes or re-think what it means to be consistent. Time will prove, however, that this isn’t necessarily a bad thing.

Key Takeaways:

  • Workspaces are the future of computing. Make no mistake about it, they are here to stay.
  • Workspaces are not an “all or nothing” proposition. You can (and likely should) deploy hybrid models.

Desktop as a Service

Why Workspaces Are the Next Big Thing in Healthcare

Keeping records and sharing information is a key component of healthcare. In the past, these tasks were completed using paper and pen, as well as word-of-mouth. As time went on, newer technologies, such as electronic health record systems, became available to healthcare organizations. Soon, however, healthcare workspaces will be the new standard for organizations in this industry.

What are Workspaces?

Workspaces are electronic environments that contain the files and software healthcare personnel need to do their jobs. These environments are delivered to personnel via the internet and can be accessed from any location with internet access. Instead of having loads of expensive hardware clogging up a medical practice or hospital environment, everything is connected to a server off-site.

Benefits of Healthcare Workspaces

Workspaces offer several notable benefits to healthcare organizations. Some of these benefits include:

  • Instant access to up-to-date information – When the workspace is designed properly, healthcare personnel are able to instantly access up-to-date test results, as well as other important tools needed to diagnose and treat patients accurately.
  • The ability to work from home or abroad – Workspaces allow medical personnel to access the tools they need from any location, which means that they can continue to work or consult with other medical personnel even when they are not on site.
  • Scalability – Healthcare workspaces can be scaled to meet the needs of any healthcare organization, whether it is a small clinic or a hospital with multiple locations.
  • Security and convenience – Because workspaces are hosted and managed by a third-party provider, healthcare organizations don’t have to worry about updating software, maintaining hardware, providing security or dealing with any problems that may occur.

Obstacles to Adoption

Healthcare workspaces are certain to become more popular in the future, but there are still some obstacles to adoption. For example, while cloud deployment of the EHR system works well, bringing radiological images to the cloud is much more difficult to accomplish. When radiological images are added to the workspace, the cost becomes unreasonably high.

Fortunately, it isn’t necessary to roll every aspect of the workspace out at once. Instead, healthcare organizations can move systems to the workplace one at a time as this technology continues to evolve.

For example, a healthcare organization may choose to use workspaces for patient records, test results and communications without attempting to add radiological images to the mix. Once it becomes more cost-effective to move radiological images into the workspaces, the organization can add them to the environment.

Key Takeaways

  • Workspaces, which are digital environments delivered to users via the internet, will soon become the standard in the healthcare industry.
  • Healthcare workspaces offer many benefits to organizations in this industry, including scalability, convenience and security.
  • Not all systems and files are compatible with the workspace at this time. However, workspaces can be rolled out in phases and technology continues to evolve.

Desktop as a Service

Why the Workspace is the New Computer

The computer experience, particularly in terms of enterprise functionality, has been moving away from the natural limitations of hardware for some time. The journey we now find ourselves on started with the VDI, or virtual desktop infrastructure.

We quickly arrived at an era where any app could run on any machine, no exceptions, unlocking a bold new level of productivity that many have enjoyed. Workspaces are the natural evolution of this concept and are making waves across a variety of industries for a number of compelling reasons.

The User-Centric Role of Workspaces

In many ways, workspaces have quickly become the new “computer” because of the user-centric environment they create. Simply put, what you’re looking at is what matters. Where a particular app happens to be running at any given moment matters less than what you can do with the app.

If you can unlock 100% functionality from that app on your mobile phone, your laptop computer and your desktop machine in the office, suddenly where that app is actually hosted and running is irrelevant.

Workspaces are so popular precisely because they give the user what they need, where they need it, with no exceptions.

The Major Benefits of Workspaces

The core idea behind workspaces is to do exactly that – give a user a place to work, end of story. It doesn’t actually matter to the user whether or not they’re using a physical computer, or whether they have immediate access to an input device at all.

Does the user have what they need to accomplish exactly what they’ve set out to do? If the answer to that question is yes, nothing else matters. This, in large part, is why workspaces are so popular today. They provide an area in which to work, but aren’t necessarily tied to any one device.

Do you need to get something done but aren’t sitting in front of your desktop computer in the office? It doesn’t matter. It’s easy to imagine a future where the very definition of your job is no longer tied to any one particular location, particularly as more and more industries enjoy the benefits of working remotely.

The Future of Computing Begins Today

In the not-too-distant future, the majority of workspace cases will be off-premise. They will utilize a large, stable provider, giving the user access to everything they need to get their job done when they need it the most.

The technology that allows us to do that is already here and it’s becoming more affordable and more readily available with each passing day. With something as significant as the workspace at our side, it’s exciting to think about the shape that many industries will take just five short years from now.

Key Takeaways:

  • In many ways, the path that brought us to the workspace began with the VDI, or the virtual desktop infrastructure.
  • Workspaces are quickly eclipsing VDIs, however, both in terms of popularity and with regards to what you can actually accomplish with them.
  • Workspaces give a user a place to work, period. Whether or not they’re using a physical computer or even an input device at all no longer matters.

 Desktop as a Service

What Is The Workspace?

Many businesses are now adopting the workspace, an advanced technology designed to enhance the company’s overall productivity and efficiency.

Defining the Workspace

A workspace is a virtual environment that is delivered to users via the internet. With this technology, users are able to access the tools they need to work from any location, whether they are in the office, at home or abroad. This technology differs from virtual desktop infrastructure, which typically requires in-house hardware.

Benefits of Workspaces

Workspaces offer several benefits over other options that make it an appealing choice for some business. Some of these benefits include:

  • Continuous access to important tools. – With workspaces, a company’s employees don’t need to travel to a physical office building in order to access the software and files they need for work. Instead, they can access these resources from any location with internet access.
  • Scalability. – Workspaces are scalable, which means that they can be built up or down in order to meet the needs of any organization.
  • Convenience for the company. – The workspace is hosted, implemented and managed by a service provider. This means that the company doesn’t need to worry about providing its own hardware, maintaining this hardware or keeping the workspace secure.
  • Cost-effectiveness. – Workspaces allow a company to benefit from advanced functionality for a much lower cost than the company would incur if it attempted to duplicate the same functionality on its own.
  • Advanced technology. – Workspaces offer reliable, advanced, technology that may not be feasible through other options. This increases the company’s overall productivity.
  • Enhanced flexibility. – Companies that utilize workspaces enjoy enhanced flexibility. They are able to hire employees who telecommute or come to the office on a part-time basis only. Employees with access to workspaces are also able to continue working if they need to take a sick day or travel abroad.

Looking Forward

The adoption of virtual desktop infrastructure has been relatively slow. However, because of the many advantages of workspaces, industry experts predict that this option will grow in popularity much more quickly as time goes on. Hardware simply isn’t cost-effective for businesses anymore. Workspaces allow businesses to remain competitive without investing in their own infrastructure.

Nonetheless, there are still obstacles to the adoption of the workspace. Some organizations, such as hospitals, may need to implement workspaces more slowly as the technology continues to evolve. However, in time, it is likely that workspaces will be commonplace among organizations of all types.

Key Takeaways

  • A workspace is a virtual environment that is delivered to users via the internet. Users can access this environment from any location, as long as the internet is available.
  • Workspaces offer several benefits, including enhanced functionality, reliability, security, convenience and cost-effectiveness.
  • In the future, it is likely that workspaces will become a popular option among organizations of all sizes.

 Desktop as a Service

How Cloud Desktops Will Change Your Business

Technology is always evolving. As a business, you must learn to adapt to this evolution and incorporate new developments into your operations as needed. In many cases, adopting new technologies can even improve your productivity and profitability dramatically. Some of the most useful innovations in this category are cloud desktops.

What are Cloud Desktops?

Cloud desktops are a kind of VDI. VDI stands for “virtual desktop infrastructure.” It is a computing model that uses a centralized server to host a desktop operating system within a virtual machine. Instead of being contained within a single device, the user’s desktop is maintained within a datacenter server. This allows the user to access the desktop from any device, as long as internet access is available.

Benefits of Cloud Desktops

Cloud desktops offer several benefits for businesses. Some of these benefits include:

  • No need to worry about your device. When you use cloud desktops, your computer simply accesses your desktop and is not responsible for any of the actual computing. As a result, you won’t need to worry about replacing the device when technology changes or improves.
  • Added convenience. With cloud desktops, you and your employees can access information from anywhere – at a client, or on a job site.
  • Less maintenance. When your desktop infrastructure is housed in the cloud, your vendor will handle all hardware and software maintenance, allowing you to focus your time and attention on other tasks.
  • Lower IT costs. Cloud desktops can also lower your overall costs by providing you with lower security expenses, better stability and no need to upgrade your computers.
  • Customer support. In most cases, vendors provide support to their clients on an ongoing basis. If you have questions or concerns about your infrastructure, you can contact the vendor for assistance.

Getting the Most out of Cloud Desktops

Cloud desktops can be useful for almost any company. However, it is best for companies that have a significant number of workstations. They are also beneficial if your company is trying to reduce its environmental footprint and/or reduce IT expenses. In addition, companies with employees who travel can gain significant benefits from utilizing cloud desktops.

Cloud desktops rely on the internet to connect users to their desktop infrastructure. To get the most benefit from them, make sure that your employees always have access to a strong internet connection, whether they are at home, at work or traveling abroad.

Key Takeaways

  • Cloud desktops allow you to house your desktop infrastructure in a centralized data center that can be accessed from any device via the internet.
  • Utilizing cloud desktops offers many benefits for your business, including lower costs, convenience and peace of mind.
  • To get the most out of cloud desktops, a strong internet connection will be required.

Cloud Desktops | Remote Desktop Solutions

Why Your Office Doesn’t Have to Be in Your Building

In the past, nearly everyone in the business world traveled to a physical office space to work. However, thanks to advances in technology, brick-and-mortar offices are no longer a requirement for any company. As long as you have the right technology, you and your staff can work from almost anywhere.

Benefits of Remote Office Spaces

Working in a remote office offers a variety of advantages to businesses and staff members. Some of these advantages include:

  • Staff can access the office from anywhere – With the right service providers, a remote office environment can allow your staff members to access work from almost anywhere, including their homes or other locations around the world.
  • Faster problem resolution – When your office exists in a single location, you typically need to wait for an administrator or service provider to travel to that location when a problem arises. However, remote office issues can be repaired from anywhere, which means that you can get back to work faster after a problem occurs.
  • More options when it comes to hiring – When you rely on a physical office, you have few options when it comes to hiring personnel. In general, you will be able to hire only those individuals who can travel to your office on a regular basis. A remote office, on the other hand, allows you to hire people from around the country or even around the world.
  • Fewer overhead expenses – Remote desktop connections reduce your business’s overhead expenses. With this type of setup, you don’t need to purchase as much hardware, nor will you need to purchase multiple copies of the same software programs.
  • More time and energy to focus on customer service – Having a remote desktop allows you to conserve resources in many different ways. For example, if you choose the right remote desktop provider, you won’t need to worry about making repairs or resolving issues on your own. Likewise, your staff members don’t have to spend time driving to the office every day, and you won’t have to exhaust as many resources caring for a physical office space. This provides you with more time to focus on customer service and increase productivity.

Creating a Remote Office

In order to create a remote office, you will need a few different tools. Some of the tools you may need include:

  • Virtual desktop infrastructureVirtual desktop infrastructure allows your staff members to access their work desktops from any location, whether it be inside the office, at home or on a trip.
  • Cloud technology – Cloud technology allows you and your staff to share files, enhance collaboration and improve productivity.
  • Voice over IP – This type of software simplifies communication between individuals in different locations.
  • Meeting platform – A meeting platform can be used to unite people from all over the country or the world for collaborative discussions.

Get Started

Setting up a remote office can dramatically improve the efficiency and effectiveness of your staff. If you are interested in learning more about creating this type of system, please contact us for assistance.

Key Takeaways:

  • A remote office system can improve your productivity.
  • To set up a remote office system, you may need to invest in several different tools.
  • For the best results, consult a professional.

Desktop as a Service

Cloud Computing for Service-Based Businesses

If you’re like most, chances are when you think of cloud computing, you envision a fluffy amorphous heaven full of pixels and numbers. But that’s …not quite right. Rather, the cloud simply means a network of servers dedicated to specific roles, including running applications or providing business services that are not at your location.

The confusion surrounding this simple concept, unfortunately, has had the effect of making small business owners mistrust the whole idea. The result is that many businesses rely on in-house services that are more cumbersome, less efficient and less environmentally friendly, all while limiting mobility and customer service.

Bottom line: No matter who you are or what type of business you run, it’s time to move to the cloud.

Put Your Services in the Cloud

If you’re smart, your goal should be to one day host the entirety of your business’s functions in the cloud. That means that all you need on site is the hardware that actually connects to the cloud infrastructure and runs your various software applications, making you completely mobile, able to access your core business functions and services – in other words, your entire business – from anywhere with an internet connection and a device.

With the cloud, you can run ecommerce software, accounting software, enterprise resource management (ERP) software, accounts payable, marketing and advertising, and more.

Consider customer relationship management (CRM) systems, for instance. Many companies use this type of software to track relationships with customers throughout the customer lifecycle, analyze their interactions with the company and its products, improve relations, encourage customer retention and develop strategies to encourage overall profitability. Imagine being able to access such resources from anywhere in the field, and how much more efficient and lucrative that could make your work in the long run (and the short).

Benefits of Cloud Computing

The benefits of cloud computing are nearly endless:

  • Reliable Updates: The user never owns the software, but rather uses software hosted on a server somewhere. This means more frequent updates, making software more reliable and better able to serve customers. It means the flexibility to work from anywhere and update on the fly. It means low maintenance software updates occurring far away and in the background.
  • Collaboration: Moreover, cloud computing fosters collaboration, enabling people from widely dispersed areas to log into and use the same software at the same time rather than having to travel. Real-time data access and shared storage further improve teamwork.
  • Excellent Security: Protection is another benefit of cloud computing. The heavy security cloud computing service providers use gets passed onto customers, and is higher than would be for a small or medium-sized business. While instinctively you might think that having your software and proprietary information hosted elsewhere would be more dangerous, it actually means you’ll get better security than you otherwise would.
  • More Time and Attention for Clients: The resources you save not having to constantly update software, travel for meetings and be physically present at the office can go directly to attracting and servicing clients.

If you’re ready to make the jump to cloud computing, feel free to get in touch. We are a leading provider of technology solutions offering a huge range of services, and would love to help you next.

Key Cloud Computing Takeaways

  • Cloud computing is flexible, secure and efficient
  • It enables you to access your entire business from anywhere with an internet connection and a device
  • The time and resources saved can go directly to helping clients, improving overall profitability

Cloud Computing | Infrastructure as a Service

The Business Advantages of Remote Desktop Solutions

Imagine being able to connect to and use a specific computer from a remote location, whether you’re sipping pina coladas on the beach, living it up in your vacation home, or in the comfort of your own bed. With remote desktop services, you can have instant access to your office computer no matter the time or place – helping you get more done without making the daily trek to the workplace. You can manage files, access resources, and pretty much do everything you’d be able to do as if you were actually sitting in your office and facing your work computer.

Businesses all over the world are taking advantage of and relying on remote desktop services as a core function of their IT infrastructure. A wide range of organizations in multiple industry sectors, from multinational enterprises to small startups, are using remote desktop services to increase efficiency and employee productivity.

Here are three ways leveraging remote desktop services can help your business steer ahead of your competition.

Extremely Secure

Some companies are on the fence about this new service and tend to be skeptical about implementing remote desktop solutions, emphasizing security concerns. That is why this type of system is bound by security procedures and configurations. Your connection to a remote desktop is protected by superior encryption technology which eradicates the risk of cyber attacks, hackings, and other data-loss concerns with standard computing and networking.

Increase Flexibility

The essential function of remote desktop services is to give employees the ability to do their job literally from anywhere at any time. With just a secure Internet connection, users have access to everything they need to finish their work and free up their time. This solution supports a great amount of freedom and flexibility that would otherwise not be possible. Remote desktop connections allow business owners to check files on his or her work computer to finish up work that couldn’t be completed in the office. For business owners and employees alike, this tool offers a greater amount of flexibility that aids in getting better results while saving on hardware, upgrades, and commuting costs.

Cut Overhead Costs

When utilizing a remote desktop system, you no longer have to invest in multiple copies of the same software or deploy hardware to several locations. By using remote desktop services, organizations can create standard sets of desktops in a single machine that can be remotely accessed by employees from any authorized device. This can lower the cost for remote locations, allowing employees to work where they want to and with more flexibility. By being more productive, your workforce can help your business grow more profitable and successful.

Is your organization ready to implement a remote desktop connection, or are you wondering if remote desktop business solutions are right for you? Here at Information Technology Group, we provide you with a free remote desktop connection assessment. For more information, please contact us for a free consultation!

How to Plan for Remote Data Recovery in Spring

Remote data recovery is the cornerstone of business continuity. Without the appropriate security measures in place to ensure business continuity, you risk exposing your organization to harmful threats such as lost files, interrupted service, and more. Data protection is an essential component of continuity, and it can help you reach your business goals faster. Traditional data recovery methods are no longer efficient in a world of virtualization and cloud computing. The new season brings even more challenges to address, but these critical items can help you plan for optimal remote data recovery in spring.

Eliminating Redundant Data

Data redundancy may seem harmless, but keeping multiple copies of the same file can cost your business a significant amount of money. Backing up files is only part of the equation. Your strategy should also involve deleting duplicate files to reduce burdening and overloading your system. Source-side duplication can contribute to reducing 90 percent of the data that is copied to your system during a backup and can lower backup generation time as well, saving valuable resources.

Back Up Streamlining

While a growing need for data recovery methods has led to a variety of backup tools to choose from, the number of choices can at times be overwhelming. It is easy for your infrastructure to become burdened by backup tools that add hours of maintenance. The Spring 2016 approach to data management is to streamline your backup tools, keeping only those that offer a clear benefit to your system while eliminating tools that have outgrown their use. This not only keeps your system trim and eases your maintenance requirements, but also makes it easier to navigate your data infrastructure as well.

Endpoint Data Protection

Endpoint data is often overlooked in favor of other data protection issues, but this oversight can lead to serious problems with your data security. Laptop and desktop data is the most vulnerable to loss and security threats, which makes endpoint data protection essential to your overall data protection strategy. Any modern backup and recovery strategy should involve endpoint data protection, including smartphone data and remote desktop recovery.

Cloud Integration

The cloud is the new way of sharing and obtaining information from a business network, but it brings up many unique questions regarding remote recovery. Many backup solutions do not support the cloud, but this outdated approach must go in order to keep your company’s data secure. Cloud data protection lets you take advantage of the vast and affordable storage offered through the cloud without compromising confidential information.

These data recovery solutions will help prepare you for the security and infrastructure management challenges that present themselves in the Spring of 2016. For more assistance with backing up and recovering your important files, call the Information Technology Group today at (203) 200-7727.